Big Island Rendezvous Education Days 2016 Admission Fees
New school: $7.00 per student for your first time attendee.
$8.00 Early Bird Special – If registration is postmarked by
$9.00 per student from May 1 through September 10.
$10.00 after September 10.
Same fees apply for chaperones or parents
We actively support the inclusion of all children into our
programs. If you or your participant has any special needs,
please contact Perry Vining at 507-402-6371 at 612 at least
two weeks in advance or ASAP so we may accommodate your
Registration and Scheduling
Public, private, and parochial schools, and home school
families may schedule their visit for Thursday or Friday.
Please indicate on your registration form not only when you
would like to start and end your classes, but also when you
will arrive and when you must leave. Please take into
account travel time and traffic concerns when
deciding your arrival and departure times.
Registration will be on a first-received basis. Returning
your registration promptly will better ensure that you get
the day you prefer, therefore please return the enclosed
materials as soon as possible.
There are several ways to register:
Complete the enclosed registration form
Mail material to BIR Education Day, 1725 West Main
Albert Lea, MN 56007 Attn: Geri Jensen
Register on-line at www.bigislandfestivalandbbq.org using
the on-line form
Copy and paste the appropriate form (teachers or home
school) to your E-mail account, complete the form and e-mail
to firstname.lastname@example.org or email@example.com
You may fax your registration form to 1-507-373-0344 attn:
You may call the Education Day Coordinator and leave a
message at 1-507-373-3938 and ask for voice mail.
Please do not under-estimate the number of students
attending the event - be as accurate as possible. You may
always add a few students if your actual number is greater
than the number noted on your registration form –see Change
A “Change of Status Form” must be received before September
to avoid change fees if the numbers of students or adults
change (either up or down). A confirmation letter containing
your dates, times and other information will be sent in
September by email.
Payment in full is required prior to event and before
admittance. Alternately, a purchase order may be presented
at the registration.
Registration Change Policy
If you wish to reduce the number of students or adults
attending this event, you must complete and mail or fax the
“Change of Status Form” included in this packet. You may
also download a copy of the “Change of Status Form” by
visiting us at http://www.bigislandfestival.org. A change of
status can be made without penalty until September 10th
you will be charged for the amount of people indicated on
your original registration form.
Students may be added to your group at any time up until the
event; however you must fax the “Change of Status Form” to
us to do so. If you want to add twenty or more students, you
must contact us to make arrangements at (800) 658-2526.
If Registration Changes Are Made Fee
Before September 10th
at 4:00 p.m. No Fee
After September 10th:
Full payment of all registered attendees
If your school must cancel the registration, you may do so
according to the following cancellation table.
Penalties apply after July 30th.
After September 10th
your school will be charged for the number of students and
adults that were originally registered. If a student is sick
the day of the event, refunds are not provided.
It is recommended that arrangements be made to fill these
openings either by student(s) or chaperone(s).
Cancellation Schedule Fee
Before July 30th at 4:00 p.m. No cancellation
Before August 15th at 4:00 p.m. $50 per school
Before September 10th at 4:00 p.m. 50% of original fee
After September 10th at 4:00 p.m. Charged
Participation in this activity is completely voluntary and
the activity being offered is for the benefit of the
participant. The participating organization/school for
itself and for each of its participants hereby releases the
Big Island Rendezvous and Festival from any claims,
injuries, or damages of whatever nature, incurred by the
participating organization/school and each and every one of
its participants which are directly or indirectly
attributable to the Festival, its agents or employees,
arising out of, or in connection with, the activity or
As a condition of receiving this service or participating in
this Education Day Program, the applicant agrees to abide by
the policies prohibiting sexual harassment, firearms,
unlawful discrimination and smoking, as well as all other
reasonable work rules, safety rules or Festival policies
regulating the behavior of persons on City property or
receiving services at all times while the applicant is
participating in this Education Day program. The applicant
agrees and understands that a violation of any of these
policies or rules will result
in the immediate termination of services or
participation without refund.
The Big Island Rendezvous and Festival Education Days are
held rain or shine. No refunds will be issued in the cases
of weather-related school dismissal.